Writing, copy-editing, photography, graphic artist and videography services

INTRODUCTION AND BACKGROUND
UNICEF works towards realization of the rights of children as prescribed in the Convention of the Rights of the Child. In an effort to achieve its goals, UNICEF Guyana and Suriname applies various programme strategies and interventions at different levels. Through these interventions there have been significant achievements and lessons learnt. UNICEF continues its support in the areas of (1) safety and justice; (2) lifelong learning; (3) social inclusion and child rights monitoring and (4) an emergency response to the Venezuelan migrant crisis.
There is an ongoing requirement for production of communication, advocacy and visibility materials that document key children's issues and ongoing responses in the field through high quality content packages, to support UNICEF and the Government of Guyana's communication,advocacy and visibility efforts with policy makers, media, donors, partners and the public at large. These high-quality content packages include design packages, advocacy toolkits, photo packages, human interest stories, videos and short films that document UNICEF#s work and programming. These content packages will be disseminated through different channels including
website, social media platforms, external media networks, partner networks and donor reports.
UNICEF requires the services of reputed content production companies on long term
arrangement which offers services in the fields of writing, copy editing, photography, graphic artist and videography/filmmaking to produce and edit, high quality reports, short films including animation films, human interest stories, high quality artworks and photo packages as part of a complete package of content. As important accountability, public information and resourcemobilization tools for the organization, the deliverables must be of the highest quality.

II. PURPOSE AND OBJECTIVES
UNICEF Guyana is seeking to enter Long-Term Arrangements with companies to provide quality, timely and professional writing, copy-editing, photography and videography/filmmaking services. As a result of this Request for Proposal for Services (RFPS) process, UNICEF Guyana will establish non-exclusive Long Term Arrangements with multiple companies for the initial term of two (2) years with an option to extend for two (2) more additional one-year periods at the
discretion of UNICEF Guyana, subject to satisfactory performance by the service provider.
III. DESCRIPTION OF SERVICES
Qualified vendors are invited to submit proposals for the provision of one or several of the below described services. UNICEF may award an LTA for all services included in the bid, or for a
specific category only to one or multiple proposers, depending on the technical strengths and expertise of the prospective proposers, following a comprehensive evaluation as indicated in Section #Evaluation Process and Awards#.
IMPORTANT: Vendors may submit proposals for the provision of services in all or some of the categories. All submissions should clearly identify for which category of services the vendor is quoting.
IV. DELIVERY AND REPORTING REQUIREMENTS
The vendor might receive project requests at any given time throughout the duration of the LTA, based on which separate contracts will be issued. Projects may vary in size, timeline, level and may require creativity.

UNICEF requests will be given a priority amongst other customers.

V. LOCATION AND OFFICIAL TRAVEL INVOLVED
The primary location of the service is Georgetown. However, contracted service providers might be required to travel outside of Georgetown for specific events in which case the agency would make their own arrangements for travel and lodging, if required.
Travel will be determined on need-to basis. Travel will be pre-approved by the UNICEF team.
UNICEF will reimburse travel costs (economy class, most economical direct flight and standard accommodations) based on documentation (receipts, boarding passes, tickets, etc.) submitted, with the limit for reimbursable cost being 10% above the estimated travel expenses. Travel costs shall be calculated based on economy-class travel, regardless of the length of travel. Costs of accommodation, meals and incidentals shall not exceed applicable daily subsistence allowance (DSA) rates, as promulgated by the International Civil Service Commission (ICSC).
VI. PROFILE, TECHNICAL BACKGROUND, AND EXPERIENCE
REQUIRED
Overall requirement:
· Proposals will be considered from registered corporations, limited
liability companies or proprietary companies only.
· Bidders must have proven experience in providing the required
services. Provision of such services to United Nations agencies or entities, or to other
international organizations with comparable organizational priorities and mandates is an asset.
· Bidders must have proven experience in providing services in
humanitarian action and international development.
· Bidders must have capacity to work flexibly over
weekends/evenings/holidays during key editorial windows as required.
· Ability to deliver efficiently and within the minimum timeframe to meet
the needs for emergency.
· Fluency in English required.
VII. MANDATORY DOCUMENT REQUIREMENTS
The Proposal shall contain the mandatory documentation identified below. Bidders are
requested to focus on the provision of relevant information and to limit the amount of marketing and #boilerplate# material.
IMPORTANT: PLEASE DETAIL SPECIFICALLY WHICH SERVICE CATEGORIES YOU ARE SUBMITTING YOUR PROPOSAL FOR.
1. Company profile and methodology
1.1. Background and capacity
Provide a brief general description of the organization submitting the proposal, including types of activities undertaken, size of the company and capacity.
1.2. Methodology, project management and quality control
The proposal should describe the organization#s methodology used to provide the services, including their approach to quality assurance, services outside of business hours, delays in timelines, correction of mistake and mitigation of risk in these areas. Please summarize the approach and please do not send attachments.
Describe the potential risks that may impact quality or timely completion of expected results. Describe back-up measures that are put in place to mitigate these risks.

Please provide the company portfolio that demonstrates the range of services and experience the company offers. The description should include the most compelling cases (maximum 3) showcasing company#s expertise in the service categories the company is bidding for.
2. Organizational resources and expertise
2.1. Resources and assignment of tasks
Describe the availability of resources in terms of personnel and facilities. Describe the structure of the proposed team/personnel, and the work tasks (including supervisory) which would be assigned to each. Special attention should be given to providing a clear picture of roles, responsibilities and accountability.
The contracted vendor must assign a project manager/focal point for each assignment.
2.2. Curriculum vitae
Provide curriculum vitae of the writers/copy editors/photographers/videographers who will be providing the services, either full time or part time. Highlight relevant academic qualifications, work experience, and specialized knowledge areas.
2.3 Business continuity plan
Please provide the business continuity plan for situations when the current staff members listed in point 2.2 becomes unavailable for future assignments with UNICEF and are to be replaced.

3. Experience and customer references
3.1. Previous or current clients/projects
Please outline previous experience in providing the required services in humanitarian action and international development.
Bidders should include at least two (2) client references, along with a description of the services provided, as per the format provided in Annex I.
IMPORTANT: Items 1 to 3 will constitute vendor#s Technical Proposal.

4. Financial proposal
For the purposes of cost comparison, bidders are to propose a fixed rate-card cost that is based on a minimum composition of a standard team comprising of personnel to handle the delivery of the service. Financial proposals are to be submitted using the template provided in Annex II.
This should be quoted in Guyana dollars. Proposals submitted in any other format will not be considered.
The rate card will be used as a basis to create and calculate the costs of teams to undertake assignments. The exact composition of the team may be modified based on the requirements ofthe specific assignment as there may be cases where some of the resources are not required.
Rates will be applicable over the duration of the LTAs. All costs should be indicated in GYD only.
Volume discounts, tiered pricing and other pricing variations are to be detailed in the Financial Proposal.
3.1 The proposed LTA-S shall be valid for an initial period of 24 months, with a possible renewal for an additional period of 12 months.
PART II - PROPOSAL SUBMISSION PROCESS
1. Proposal Submission Schedule
CONTRACTUAL PROCESS
The schedule of the contractual process is as follows:

ACTIVITIES SCHEDULE:
1.Send Proposal Request: 16.08.2023
2.Questions and Answer if necessary: Until 24 August 2023.
3.Consolidates Q & A posted in UNGM: August 28, 2023.
4.Deadline for Proposals: September 14, 2023. Before 23:59 GMT
5.Proposals Review: September 15, 2023.
6.Evaluation Period/Review of Proposals: September 28, 2023, approximately
7.Award Notice sent and posted in UNGM: September 29, 2023.
8.Contract begins October 2023 approximately
1.1 Acknowledgement of receipt of RFPS. Proposers are requested to inform UNICEF as soon as possible by email to Petal Meredith at guysur-supply@uniceef.org that they have received this RFPS.
IMPORTANT: PROPOSALS ARE NOT TO BE SENT TO THE INDIVIDUAL STATED ABOVE -ANY PROPOSALS SENT TO THE ABOVE NAMED INDIVIDUAL WILL BE DISQUALIFIED.
1.2 Questions from Proposers. Proposers are required to submit any questions in respect of this RFPS by EMAIL to Petal Meredith . The deadline for receipt of any questions is August 24, 2023, before 23:59 Guyana Time.
IMPORTANT: PROPOSALS ARE NOT TO BE SENT TO THE INDIVIDUAL STATED ABOVE - ANY PROPOSALS SENT TO THE ABOVE NAMED INDIVIDUAL WILL BE DISQUALIFIED.